Map-it: tool aims at assisting an interactive process by providing ways of constructing ideas, tracing arguments, and revisiting activities. It should enable participants to prepare for, engage and reflect on argumentative practices within Real-time Conferences (RTCs). It will peovide the following functionalities: Argumentative map editor provides a visual, synchronised and real-time graphical representation of the chain of argumentation emerging during audio/videoconference; automatic generation of minutes will comprise the map, auxiliary information generated/gathered by the system, and audio/video recording of the discussion; smart synchronous shared agenda that integrates means for consulting /elaborating meeting agendas over the web through groupware and allows for synchronous follow-up of agenda items during conversations, in a room and/or over the Web.
Meeting: is a discussion between participants related to a specific topics; it is organized according to an agenda (which contains agenda items). It is created by a particular participant called the Initiator.
Agenda: structures a meeting, defining a list of agenda items. It is defined by the initiator.
Agenda item: is the smallest unit that makes up an agenda. The initiator defines the participant responsible for each agenda item.
Participant: user involved in a meeting.
Initiator: the participant who creates the meeting and defines the agenda.
Invitation Message: message to the participants (usually in a form of an email) that inform the participants on the scheduled meeting. The invitation message includes the meeting date and time, the meeting ID and a link to the Map-it Folder.
Contribution: represents a participant’s intervention; it contains raw material (rich text, audio, video …) and resources (domain specific metadata). One participant authors it at a specific moment during a meeting.
Resource: is an optional rich metadata specific to meeting business activity; for example: highlight, keyword, link, attachment.
Queue line: is a time ordered list of participants, which signal their wish to make a contribution to the discussion.
Map-It Folder: Set of information and data (material) relative to one meeting. In particular, it contains the agenda definition, a copy of the invitation message, the contribution map, the content of contributions (text, audio, …), and the User Plan.
Map-It Folder URL: URL allowing access to the Map-It folder. This access should be as seamless as possible, but does not mean that it would be done through an internet browser.
User Plan: Structure or template to use during the preparation phase (for each participant to gather material and get ready for the discussion) and during the live session phase (for easing the submission of pre-prepared material to the map). Access to empty user plans is provided by the initiator during the meeting creation. The tool will present this template as a textual base inside the draft editing view so that all the participants work on the same initial structure.